Secure Your Digital Assets

Secure Your Digital Assets

In these times, digital assets have become critical to our personal and business projects. Our digital assets now include e-mail, passwords, digital documentation (receipts, statements, invoices), photos, banking data, and videos. These are very valuable, often irreplaceable, assets whose loss could be very costly, even catastrophic. 

Too many times I’ve known folks who have a computer that won’t start, then discovered that they had no backup of their data. All of their personal and business projects become chaotic and some suffer greatly.

Business Assets Can Be Lost In a Moment

I’ve seen businesses lose access to their web sites, employees lose work documents, families lose years of photos. All lost forever because they never took the brief and critical time necessary to setup any type of backup system. 

Folks often have employees or contractors helping them setup web sites, passwords, and computers, so it’s easy to forget who is ultimately responsible for protecting these valuable, irreplaceable business assets. 

Backup Your Data

At minimum, I recommend off-site backup of all computer data, including a record of all online accounts and passwords. 

Off-site backup services such as Backblaze and Crashplan can be configured to copy all of the data on your computers to data centers in remote locations. In the event of a local emergency, such as a computer failure, fire, or theft, your data can be restored to new or different computer equipment.   These services can also be used to retrieve files when computers are physically unavailable to you. 

Nowadays we’re overwhelmed with the number of passwords we need to track.  Typically we’re so focused on finishing the task at hand, that we hardly take notice when we setup a new account or password. That can mean the passwords we make up used at multiple sites are aren’t very complex. Password vaults, such as 1Password, can securely store records of all business accounts and passwords. 

Compromised passwords are shared by hackers to build better automated tools to break into more services.  Because of this, when you use the same password at multiple websites, you’re greatly increasing risk of being hacked, even though you might consider yourself a low-value target. Having to change your credentials for every account is extremely time consuming and ultimately costly.

Worst-case scenarios: Anyone with access to your website’s domain name can take ownership of your domain name, and direct all of your traffic and customers to their own web site, and leaving your site stranded. Access to your website server means your site can be infected with malware and viruses, compromising the security of your own customers.

Even knowing the risks, it can be such a nuisance to manage passwords, that we’re apt to use insecure or repetitive passwords. The only real solution is to use an encrypted password manager, such as 1Password

1Password can memorize account logins, generate secure passwords, track credit cards, manage software licenses, and keep secure notes. It will identify any logins with week or duplicate passwords. It syncs between your devices so all of your data is with you at all times. It includes a service to notify you of any known site vulnerabilities, and what sites need new passwords. If you need to change a password, 1Password will update the login record. 

The only password you ever need to keep track of is the secure passphrase assigned; to the 1Password vault. Its automatic system easily and securely logs into your accounts. 

This topic is one that intimidates a lot of people, which is why they put it off until it is too late. Please, if you’re uncomfortable with setting this up yourself, get in touch today: [Ask Andrea]